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Chapter 3. Telephone Book
3. Telephone Book
}
With the
key, you can access the telephone book
functions. You can store new entries, search for entries
as well as set and edit groups. Your machine's memory
will hold approximately 200 entries; the exact number
depends on the length of the names and numbers. e
entries can be up to 20 characters in length.
Saving New Entries
}
1
Press
.
2
Select
with
add name
by pressing OK.
3
Enter a name using the letter keyboard. To enter capital
+
letters, press
and the desired key simultaneously. You
may add a space by pressing the
are displayed directly above the letter keys. To enter
symbols, press the CTRL key and the corresponding
letter key simultaneously. It is not possible to insert a
symbol in the first space for a name. Confirm with OK.
4
Enter the number using the number pad. Confirm
with OK.
5
Select the speed for fax transmissions to this recipi-
ent. Normally you can select the highest speed. When
poor connection quality is known beforehand—with
an overseas fax recipient, for example—you should
select a slower speed in order to save time and tele-
phone costs for the automatic adjustment.
Using the Telephone Book
1
Insert the document face down into the document
}
input tray. Press
[
2
Select
with
search
pressing OK.
3
Enter the initial letters or select an entry from the list
[
]
by using
or
4
Insert the document face down into the document
input tray. Press START.
Editing Entries
}
1
Press
.
[
]
or
and confirm
1⁄2
key. e symbols
.
]
or
and confirm by
.
3. Telephone Book
[
2
Select
with
modify
pressing OK.
3
Enter the initial letters or select the entry you would
[
like to change with
OK.
4
Change the stored name, the number and the transmis-
sion speed. Move the cursor with
lete individual letters or numbers with C, or with
5
Confirm the changes by pressing OK.
Deleting Entries
}
1
Press
.
[
2
Select
with
cancel
pressing OK.
3
Enter the initial letters or select the entry you would
[
like to delete with
4
Confirm the deletion by pressing OK.
Quick Search
You can access the stored directory entries by using the
letter keyboard. If your machine is in the root menu,
enter the initial letters or the name of the desired entry.
Your machine will show you the telephone book entries
for the corresponding letters. Select the desired number
[
]
by pressing
or
. Press START.
Groups
You can combine several telephone book entries into a
single group. If you select this group as the recipient of
a fax or an Text2Fax message, the transmission is sent to
all the members of the group (see the chapter entitled
Fax / Broadcasting). Your machine can store ten different
groups.
Creating Groups
}
1
Press
.
2
Select
with
add list
your selection by pressing OK.
3
Enter a name for the group. Confirm your entry by
pressing OK.
]
or
and confirm by
]
or
. Confirm with
[
]
or
. De-
\
.
]
or
and confirm by
]
or
, then press OK.
[
]
or
and confirm
27
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